How To Write A Human Resources Manager Job Description

Any growing company can use a skilled human resources manager. After all, they’ll help you plan, direct, and coordinate all of your important administrative functions. Just think about it; after you hire one, you won’t even have to be the one dealing with recruiting, interviewing, and hiring new staff.

With that in mind, you’ll need to post a unique, competitive job description if you want to attract the best candidates. Knowing what qualifications you need and what HR managers expect to be paid is a must.

However, if you’re new to writing job descriptions, it’s easy to feel overwhelmed.

Don’t fret!

This article will explain the most important elements of a human resources manager job description and provide a professional example you can use.

How to Write a Human Resources Manager Job Description

Odds are, the candidates you want will also be looking for other positions similar to yours. Remember, other companies will want experienced human resources managers as well.

With that in mind, you’ll want a job description that has an attractive offer and is easy to read. Personalize your job summary so candidates can separate your position from others like it. Instead of writing: “The human resources manager does X,” capture your desired candidate. Here are a few examples of an interesting job summary:

• Want to manage a quality team? You’re in luck, as we’re currently hiring full-time human resources managers. Job duties include addressing employees’ concerns, generating official internal documents, and screening potential job candidates. We need someone with adequate knowledge of labor laws and health guidelines. We have positions open Monday-Friday, morning, or evening.

• We’re a growing manufacturing company based in Houston, TX, looking for an eager human resources manager. We offer a Monday-Friday full-time schedule with the flexibility of 32-40 hours weekly. Tasks to include but not limited to payroll processing through ADP, employee audits, and recruiting.

• Pizza. We love it, and you love it. If you’ve ever wanted to work at the BEST pizza joint, look no further. Here at Teddy’s Pizzeria, we are looking for a human resources manager to join our team. We need someone who’s deadline-driven, detail-oriented, resourceful, and customer-focused to bring their expertise to a fun and collaborative team. You’ll work with employees at all levels of our state-wide organization to ensure quality management.

As shown, you can include important information while also giving candidates a taste of what makes your job unique. These examples pull candidates in and make them more likely to apply.

Another way to attract more candidates is by ensuring that your description is easy to read. This can be achieved by using bullet lists instead of lengthy paragraphs.

For instance, when you’re outlining the job requirements, create a neat and organized bullet list of everything candidates will need to know. That way, there will be no confusion about the skills they need to have.

Shift Information

Whether you need someone available in the morning or afternoon, most human resources managers will expect a full-time position. Typically, you’ll want to stick with a Monday-Friday schedule, but you can request a different schedule if needed.

Keep in mind that full-time applicants will expect some form of benefits, so you should be prepared to list them in your job description. You’ll likely be expected to provide healthcare, PTO, and other benefits, so don’t be afraid to provide those details. When candidates know exactly what kind of benefits they might receive, they’ll be more likely to consider the job.

Human Resources Manager Duties and Responsibilities

If you’re looking to hire a human resources manager, you probably know why you need one. Yet, it’s important to outline exactly what kind of work your candidates will be doing. Here is a comprehensive list of the duties and responsibilities you should include in your job description:

• Organize and coordinate the workforce to make the best use of employees’ talents

• Serve as a bridge between management and employees

• Handle and oversee employee benefit programs

• Consult with other managers and employees about resolving equal employment opportunity or sexual harassment issues

• Knowing and enforcing state, health safety, and employee handbook regulations

• Oversee the recruitment, interview, and hiring process for new applicants

• Mediate staff disputes and handle disciplinary action procedures

• Generate and file official internal documents

• Processing payroll and any issues that may arise with the payroll system

• Making and receiving important phone calls from employees and other members of the organization

Important Soft Skills

To perform tasks effectively, your potential human resources manager will need to have certain personality skills that make them up for the task. These include:

• Decision-making. The decisions of human resources managers can have a huge impact on employees or company operations. Therefore, you must choose a candidate who will be able to make those decisions effectively.

• Communication. As the name would suggest, human resources managers communicate with other staff members regularly. This requires adept communication skills.

• Conflict Resolution. Managing a disagreement in the workplace can be difficult, so you’ll want to make sure that your candidate can handle conflict. After all, the less conflict there is in the workplace, the more efficient your employees will be.

• Leadership. Human resources managers are in a position where they need to direct other staff members and oversee operations. This means that they’ll need effective leadership skills to communicate with others and handle their responsibilities.

• Organization. Being able to prioritize tasks and manage several staff members is an important task for human resources managers. To do so effectively, your candidate will need to have strong organizational skills.

Important Hard Skills and Qualifications

Hard skills are also a crucial part of what makes a human resources manager successful. Some of the skills and qualifications you should list include:

• Experience evaluating employees

• Hiring Experience

• Experience with benefits administration

• Knowledge of wage structure

• Knowledge of employment law

Education Requirements

Typically, most employers will require any prospective human resources manager to have a Bachelor’s Degree. A degree in human resources, finance, business management, education, or information technology is always a plus.

Some human resources manager positions will require a Master’s Degree, but this isn’t always the case.

Consider the nature of your company. Do you need to manage a few dozen employees or a few thousand? The size of your human resources manager’s task can potentially dictate the level of education you want to require.

Experience Requirements

To ensure that you’re getting someone who knows what they’re doing, you can list experience requirements in your job description. You’ll want someone who you know will have good leadership skills, so keep that in mind when you’re creating your list!

Here are a few examples of experience requirements you can use:

• 3+ years of experience in HR

• 2+ years of experience in Labor Relations

• 2+ years managerial experience

• PHR/SPHR certification preferred

Remember that while a human resources manager’s prior experience is important, you don’t need to follow your requirements as law.

For example, if there’s an applicant with an incredible resume, who’s missing one of your experience requirements, you might still consider hiring them. After all, you can train your employees to become more experienced, but you’ll have a much harder time altering their personality or work ethic.

Human Resources Manager Salary Expectations

Of course, your job description will be useless if applicants aren’t satisfied with the pay. Once you know the average human resources manager salary, you can go from there.

Generally speaking, the average human resources manager in the United States makes $38.80 per hour or $80,699 per year. Keep in mind that this number may vary from state to state, as some states have a higher wage average and cost of living over others.

When you create your job listing, consider the following factors:

• Do you need to hire urgently?

• Do you need a higher level of experience?

• Which shift are you looking to fill?

• Will your human resources manager be handling a small or large number of employees?

Knowing all of these factors is important because they can all increase the salary your human resources manager will expect to be paid. Think about what you need, and be aware of your company’s income to know what kind of salary will go beyond your means.

Human Resources Manager Job Description Example

Now that you have all of the information you need, here’s a reference example to help you get started on writing your job description:

Author

Jack Flynn

Jack Flynn is a writer for Zippia. In his professional career he’s written over 100 research papers, articles and blog posts. Some of his most popular published works include his writing about economic terms and research into job classifications. Jack received his BS from Hampshire College.