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Talk about a career that can be found in nearly every industry, administrative assistants have plenty of job opportunities around every corner. This is a job you could get straight out of high school.

Administrative Assitants are responsible for routine clerical and administrative duties. While these positions are available in a wide-range of industries, the majority can be found in schools, hospitals and government, legal and medical offices.

There is more than meets the eye when it comes to being an administrative assistant. For example, did you know that they make an average of $17.48 an hour? That's $36,352 a year!

Between 2018 and 2028, the career is expected to grow -7% and produce -276,700 job opportunities across the U.S.

What Does an Administrative Assistant Do

There are certain skills that many administrative assistants have in order to accomplish their responsibilities. By taking a look through resumes, we were able to narrow down the most common skills for a person in this position. We discovered that a lot of resumes listed interpersonal skills, organizational skills and writing skills.

Learn more about what an Administrative Assistant does

How To Become an Administrative Assistant

If you're interested in becoming an administrative assistant, one of the first things to consider is how much education you need. We've determined that 46.9% of administrative assistants have a bachelor's degree. In terms of higher education levels, we found that 4.3% of administrative assistants have master's degrees. Even though most administrative assistants have a college degree, it's possible to become one with only a high school degree or GED.

Choosing the right major is always an important step when researching how to become an administrative assistant. When we researched the most common majors for an administrative assistant, we found that they most commonly earn bachelor's degree degrees or associate degree degrees. Other degrees that we often see on administrative assistant resumes include high school diploma degrees or diploma degrees.

You may find that experience in other jobs will help you become an administrative assistant. In fact, many administrative assistant jobs require experience in a role such as customer service representative. Meanwhile, many administrative assistants also have previous career experience in roles such as cashier or receptionist.

Administrative Assistant Career Paths

Average Salary for an Administrative Assistant

Administrative Assistants in America make an average salary of $36,352 per year or $17 per hour. The top 10 percent makes over $48,000 per year, while the bottom 10 percent under $27,000 per year.
Average Administrative Assistant Salary
$36,352 Yearly
$17.48 hourly
$27,000
10 %
$36,000
Median
$48,000
90 %

What Am I Worth?

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Administrative Assistant Education

Administrative Assistant Majors

31.5 %

Administrative Assistant Degrees

Bachelors

46.9 %

Associate

24.5 %

High School Diploma

15.6 %

Top Colleges for Administrative Assistants

1. Western Carolina University

Cullowhee, NC • Private

In-State Tuition
$3,926
Enrollment
9,835

2. Stanford University

Stanford, CA • Private

In-State Tuition
$51,354
Enrollment
7,083

3. Ball State University

Muncie, IN • Private

In-State Tuition
$9,896
Enrollment
15,529

4. University of Pennsylvania

Philadelphia, PA • Private

In-State Tuition
$55,584
Enrollment
10,764

5. Bowling Green State University

Bowling Green, OH • Private

In-State Tuition
$11,105
Enrollment
13,729

6. Cedar Crest College

Allentown, PA • Private

In-State Tuition
$39,216
Enrollment
1,303

7. Morgan State University

Baltimore, MD • Private

In-State Tuition
$7,900
Enrollment
6,404

8. Northwestern University

Evanston, IL • Private

In-State Tuition
$54,568
Enrollment
8,451

9. Siena Heights University

Adrian, MI • Private

In-State Tuition
$27,124
Enrollment
2,035

10. University of Akron

Akron, OH • Private

In-State Tuition
$11,463
Enrollment
13,676

Top Skills For an Administrative Assistant

The skills section on your resume can be almost as important as the experience section, so you want it to be an accurate portrayal of what you can do. Luckily, we've found all of the skills you'll need so even if you don't have these skills yet, you know what you need to work on. Out of all the resumes we looked through, 11.1% of administrative assistants listed customer service on their resume, but soft skills such as interpersonal skills and organizational skills are important as well.

Choose From 10+ Customizable Administrative Assistant Resume templates

Zippia allows you to choose from different easy-to-use Administrative Assistant templates, and provides you with expert advice. Using the templates, you can rest assured that the structure and format of your Administrative Assistant resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

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Administrative Assistant Demographics

Administrative Assistant Gender Distribution

Female
Female
87%
Male
Male
13%

After extensive research and analysis, Zippia's data science team found that:

  • Among administrative assistants, 87.3% of them are women, while 12.7% are men.

  • The most common race/ethnicity among administrative assistants is White, which makes up 70.7% of all administrative assistants.

  • The most common foreign language among administrative assistants is Spanish at 64.2%.

Online Courses For Administrative Assistant That You May Like

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Best States For an Administrative Assistant

Some places are better than others when it comes to starting a career as an administrative assistant. The best states for people in this position are Alaska, California, Massachusetts, and Connecticut. Administrative assistants make the most in Alaska with an average salary of $48,899. Whereas in California and Massachusetts, they would average $45,345 and $41,712, respectively. While administrative assistants would only make an average of $40,610 in Connecticut, you would still make more there than in the rest of the country. We determined these as the best states based on job availability and pay. By finding the median salary, cost of living, and using the Bureau of Labor Statistics' Location Quotient, we narrowed down our list of states to these four.

1. Alaska

Total Administrative Assistant Jobs:
152
Highest 10% Earn:
$62,000
Location Quotient:
1.98 Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

2. Massachusetts

Total Administrative Assistant Jobs:
1,144
Highest 10% Earn:
$53,000
Location Quotient:
1.35 Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

3. California

Total Administrative Assistant Jobs:
2,842
Highest 10% Earn:
$62,000
Location Quotient:
1.06 Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here
Full List Of Best States For Administrative Assistants

How Do Administrative Assistant Rate Their Jobs?

Zippia Official Logo

4.0

Administrative AssistantOctober 2019

4.0

Zippia Official LogoAdministrative AssistantOctober 2019

What do you like the most about working as Administrative Assistant?

The flexibility to make decisions and multitask Show More

What do you NOT like?

There is not much I do not enjoy. Show More

Zippia Official Logo

4.0

administrative supportJuly 2019

4.0

Zippia Official Logoadministrative supportJuly 2019

What do you like the most about working as Administrative Assistant?

computer software knowledge. retrieve mail . Filing. answering phones. greeting customers. Show More

What do you NOT like?

Bending. stooping. lifting heavy boxes Show More

Zippia Official Logo

3.0

3.0

What do you like the most about working as Administrative Assistant?

Interaction with clients and or customers is what I mainly liked, especially when confidentiality was needed! I also liked multitasking for different. departments. Show More

What do you NOT like?

That my position at the college was just temporary, the same with my internship. Show More

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Top Administrative Assistant Employers

We've made finding a great employer to work for easy by doing the hard work for you. We looked into employers that employ administrative assistants and discovered their number of administrative assistant opportunities and average salary. Through our research, we concluded that ManpowerGroup was the best, especially with an average salary of $35,949. Robert Half follows up with an average salary of $35,631, and then comes Adecco USA with an average of $34,358. In addition, we know most people would rather work from home. So instead of having to change careers, we identified the best employers for remote work as an administrative assistant. The employers include Plante & Moran PLLC., Massachusetts Institute of Technology, and Beacon Hill Staffing Group

Most Common Employers For Administrative Assistant

Rank  Company  Average Salary  Hourly Rate  Job Openings  
1IBM$65,286$31.39653
2AT&T$55,522$26.69647
3Wells Fargo$47,572$22.871,166
4Bank of America$47,282$22.731,168
5Kaiser Permanente$40,303$19.38536
6Allstate$39,054$18.78748
7Farmers Insurance$38,011$18.27513
8State Farm Insurance Agency$36,352$17.48700
9ManpowerGroup$35,949$17.282,719
10FedEx$35,670$17.15526

Becoming an Administrative Assistant FAQs

How do I become an administrative assistant with no experience?

To become an administrative assistant with no experience, look for an entry-level position that provides on-the-job training.

If you are interested in becoming an administrative assistant but do not have any experience - meaning you have no work history or educational credentials beyond a high school diploma - then you have a decent chance of finding a job that will provide on-the-job training.

How hard is it to be an administrative assistant?

It is not very hard to be an administrative assistant.

Nearly every job industry requires administrative assistants to keep the business running. Administrative assistants handle much of the background work required to run a business, from filing documents to managing data. You can start working in administrative assistant positions without a college degree.

How long does it take to become an administrative assistant?

It takes 0 to 4 years to become an administrative assistant.

Most administrative assistants begin with either no training beyond a high school diploma. However, it may be difficult to get your foot in the door without additional educational credentials. However, many administrative assistants earn an associate's degree (2-year degree) in business or humanities.

Is an administrative assistant a good job?

Yes, being an administrative assistant is a good job. Administrative assistants is ranked #27 in the best business jobs. An administrative assistant works with people, demonstrates a broad range of skills, and has opportunities for advancement.

What are the main duties of an administrative assistant?

Administrative assistants' main duties are 'secretarial duties,' such as accounting, data entry, billing, inventory, record-keeping, correspondence, and sales, so strong typing skills and familiarity with Microsoft Office programs (e.g., Excel, Documents) are very important.

What qualifications do you need to be an admin assistant?

The qualifications you need to be an administrative assistant are knowledge of computers and office equipment, communication, and people skills, time management, and scheduling abilities. Successful administrative assistants thrive on performing a wide range of duties, from basic clerical tasks to specialized jobs in specific industries.

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